DPP Data Requirements Overview
Digital Product Passport requirements are defined by the EU's ESPR regulation and category-specific delegated acts. While exact requirements vary by product type, all DPPs share common data categories that provide transparency about a product's lifecycle.
Six Core Data Categories
Product Identification
Unique IDs, manufacturer info
Material Composition
Materials, substances, origins
Environmental Impact
Carbon footprint, energy use
Circularity Information
Recyclability, repairability
Supply Chain Traceability
Suppliers, manufacturing origin
Usage & End-of-Life
Care, repair, disposal
Mandatory Data Fields
The following fields are required for most Digital Product Passports. Use this checklist to ensure your products have complete data:
DPP Data Requirements Checklist
Product Identification
- Unique Product Identifier (GTIN, SGTIN, or equivalent)
- Product name, model, and variant
- Manufacturer name and contact information
- Manufacturing date and location
- Batch/lot number (if applicable)
Material Composition
- Complete bill of materials with percentages
- Recycled content percentage
- Substances of concern (SVHC) declarations
- Hazardous material declarations
Environmental Impact
- Carbon footprint (kg CO₂ equivalent)
- Energy consumption (production phase)
- Water usage (if applicable)
- Environmental certifications
Circularity Information
- Recyclability percentage
- Disassembly instructions
- Repairability score (where applicable)
- Spare parts availability
- End-of-life disposal guidance
Supply Chain & Usage
- Country/region of manufacture
- Key supplier information
- Care and maintenance instructions
- Expected product lifespan
- Warranty information
Product Identification Requirements
Every Digital Product Passport must begin with clear product identification. This enables traceability and links the physical product to its digital twin.
Unique Product Identifier
A globally unique identifier that distinguishes each product unit. Recommended standards:
- GTIN (Global Trade Item Number): Standard 14-digit product identifier
- SGTIN (Serialized GTIN): GTIN + serial number for unit-level tracking
- GS1 Digital Link: URL format embedding product identifiers
Manufacturer Information
Required manufacturer details include:
- • Legal company name
- • Registered business address
- • Contact email or phone
- • EU authorized representative (if non-EU manufacturer)
Material Composition Requirements
Material transparency is central to DPP requirements. Consumers, recyclers, and regulators need to understand what products are made of.
| Data Field | Description | Example |
|---|---|---|
| Primary Materials | Main materials by weight percentage | Cotton 95%, Elastane 5% |
| Recycled Content | Percentage of recycled materials | 30% recycled polyester |
| Bio-based Content | Percentage of bio-based materials | 100% organic cotton |
| SVHC Presence | Substances of Very High Concern | None above 0.1% threshold |
| Material Origin | Source country for key materials | Cotton: India, Turkey |
Environmental Impact Requirements
Environmental data enables consumers to make informed choices and supports the EU's carbon reduction goals.
Carbon Footprint (Required)
The total greenhouse gas emissions associated with a product, expressed in kg CO₂ equivalent (CO₂e). Must cover:
- • Cradle-to-gate: Raw materials through manufacturing
- • Transport: Logistics to point of sale (if significant)
- • Methodology: Reference to calculation method (PEF, ISO 14067, etc.)
Product Environmental Footprint (PEF)
The EU-recommended methodology for calculating environmental impact. PEF categories relevant to DPPs:
- • Climate change (CO₂e)
- • Ozone depletion
- • Acidification
- • Eutrophication
- • Resource depletion
- • Water use
- • Land use
- • Particulate matter
Circularity Information Requirements
Circularity data supports the EU's transition to a circular economy by providing information needed for repair, reuse, and recycling.
Recyclability
- • Recyclability percentage
- • Recycling instructions
- • Material separation guidance
- • Local recycling facility info
Repairability
- • Repairability score (1-10)
- • Common repair procedures
- • Required tools
- • Professional repair options
Durability
- • Expected product lifespan
- • Durability test results
- • Care recommendations
- • Warranty duration
Spare Parts
- • Available spare parts list
- • Availability period
- • How to order parts
- • Part pricing (optional)
Supply Chain Traceability Requirements
Supply chain transparency demonstrates responsible sourcing and enables verification of sustainability claims.
Manufacturing Location
Country and, where relevant, region of final assembly
Key Material Origins
Source countries for primary materials (especially for EUDR compliance)
Supplier Certifications
ISO certifications, social compliance audits, environmental certifications
Due Diligence Documentation
Evidence of supply chain risk assessment and mitigation
Requirements by Product Category
Different product categories have additional specific requirements beyond the core fields:
Batteries
Additional requirements include:
- • Battery chemistry and capacity
- • State of health (SoH) for used batteries
- • Remaining capacity percentage
- • Cobalt, lithium, nickel content
- • Recycled cobalt/lithium/nickel percentage
- • Due diligence report on raw materials
Textiles & Clothing
Additional requirements include:
- • Fiber composition with percentages
- • Presence of microplastic-releasing fibers
- • Care instructions (washing, drying)
- • Durability indicators (abrasion, pilling)
- • Chemical treatments and dyes used
- • Fiber traceability to farm/factory level
Electronics
Additional requirements include:
- • Repairability index score
- • Spare parts availability period
- • Software update commitment
- • Energy efficiency rating
- • Critical raw materials content
- • RoHS compliance documentation
How to Collect DPP Data
Gathering DPP data requires coordination across your organization and supply chain. Here's a systematic approach:
Audit Existing Systems
Start with data you already have:
- • Product Information Management (PIM) systems
- • ERP product master data
- • Shopify/e-commerce product data
- • Quality management documentation
- • Existing compliance certifications
Request Supplier Data
Create standardized data request templates for suppliers:
- • Material composition declarations
- • Country of origin certificates
- • Environmental certifications
- • Carbon footprint data
- • REACH/RoHS compliance documentation
Calculate Environmental Metrics
Options for carbon footprint and environmental data:
- • Commission a Life Cycle Assessment (LCA) study
- • Use industry emission factor databases
- • Apply EU PEF methodology
- • Use AI estimation tools (like Tracehub)
Verify and Document
Ensure data quality and maintain audit trails:
- • Cross-reference supplier declarations
- • Request third-party certifications where available
- • Store supporting documentation
- • Record data sources and calculation methods
Simplify with Tracehub
Tracehub automates much of the data collection process. AI-powered analysis suggests sustainability data based on your product information, and integrations pull existing data from Shopify automatically.
Try Tracehub FreeFrequently Asked Questions
Can I use estimated data in my DPP?
Yes, estimated data is acceptable during initial implementation, but you should work to replace estimates with verified primary data. AI tools like Tracehub can provide estimates based on product type and industry averages. Be transparent about data sources and update estimates when actual data becomes available.
Who is responsible for DPP data accuracy?
The economic operator placing the product on the EU market is responsible for DPP accuracy. This is typically the manufacturer, but for imported goods, the importer or EU authorized representative bears responsibility. Inaccurate data can result in penalties and market access restrictions.
How often must DPP data be updated?
DPP data should be updated whenever product specifications change, including material changes, new suppliers, or updated environmental certifications. For battery DPPs, state of health must be updated throughout the product lifecycle. Data must be maintained for minimum 10 years.
What if my supplier won't provide data?
Start by explaining regulatory requirements and the consequences of non-compliance. Consider switching to suppliers who can provide necessary data. For critical components, you may need to commission independent testing or use industry-average data with appropriate disclosures. Document all due diligence efforts.
Ready to start collecting DPP data?
Tracehub helps you identify data gaps, collect information from suppliers, and generate compliant Digital Product Passports automatically.